Olofströms Näringsliv protects your personal privacy and it is important to us that you feel safe when you get in touch with us in any way, sign agreements with us, collaborate on projects or participate in our events. This policy explains how we collect and use your personal information. It also describes what rights you have regarding your personal data. In accordance with the EU General Data Protection Regulation (GDPR), we report this information below.
Personal data manager
The Board of Olofströms Näringsliv AB (556104-9940, Vällaregatan 30, 293 38 Olofström, firstname.lastname@example.org) is responsible for the processing of personal data. The person responsible for personal data is responsible for ensuring that processing takes place in accordance with current legislation.
What is personal information?
Personal information is information about an identified or identifiable natural person. An identifiable natural person is a person who can be identified directly or indirectly, via, for example, a name, a personal identity number, location data or an IP address.
Why do we process personal data?
Correspondence: When you contact Olofströms Näringsliv by phone, letter or e-mail, we may store the correspondence, which may contain personal information.
Agreement: When you sign an agreement with Olofströms Näringsliv, we include company information and information for contact persons in the company; name, telephone number, e-mail address and invoice address. We need this information for our business system to be able to maintain our customer, supplier and contract register.
Project participation: To be able to report activities within the projects run by Olofströms Näringsliv, which is a requirement from the project financiers, we save the personal data collected within a project as long as the financiers require, which is different for different financiers, and as long as the Accounting Act requires it , which is up to seven years. Funders are, for example, EU structural or regional funds, national authorities, regional actors such as regions or county administrative boards.
Subscriptions: When you register as a subscriber to one of the newsletters issued by Olofström’s Näringsliv, we receive a consent to be able to store personal data in order to enable mailings to you who have subscribed. You have the right to withdraw your consent by notifying us. You can unsubscribe from our newsletters at any time via a link included in each mailing.
Participation in activities: When you register for our activities, we collect your personal information such as name, e-mail address and the name of your employer in order to administer your registration for the activity and thus fulfill our agreement with you and ensure that you have a place on the activity. In some cases, we may process information about you that a colleague / contact person at your employer has provided to us in connection with the person registering you for an activity. We then process the same personal information about you as if you had registered yourself.
The following information may also be processed in connection with registration for and participation in the activity:
- If you state in your application that you have special dietary preferences, we will also process that information in order to satisfy your dietary preferences.
- For activities that are not free of charge, we will also process invoicing information, which may constitute personal information in the event that you are a sole trader.
- After completing the activity, we may process your e-mail address for the purpose of sending follow-ups, evaluations or surveys via e-mail. The purpose of our treatment is to find out what you thought of the activity and to share your thoughts on how future activities can be improved.
- We may also process your e-mail address for the purpose of sending you information about and invitations to future activities.
- Your name and the name of your employer may be published on a list of participants that will be distributed to other participants in the current activity.
- If you give your consent in connection with registration for an activity, or on site at the time of implementation, we may, for information and marketing purposes for publication on the web and social media, process photos and films where you can be identified.
Technology and external tools used on our websites:
We use the statistics tool Google Analytics to collect information about how our visitors use our websites. The tool does not give us any information that can be linked to an individual.
Who can access your personal information?
As a starting point, your personal data is processed only by us. However, we may share your information in accordance with the following:
- Olofströms Näringsliv may allow personal data assistants to process personal data through the storage of data, as well as the operation and support of our systems.
- We may also share the information necessary to comply with applicable law, ordinance and government decision. For example, we may share information with project financiers in connection with reporting.
How long do we store your personal information?
We only store your data for as long as it is necessary to carry out our obligations to you and as long as it is relevant to offer you our services and as long as it may be required according to statutory storage times.
You have certain rights regarding the processing of your personal data:
- You have the right to know if we have personal information about you, and if so, which ones.
- You also have the right to request correction, transfer of information that you have provided to us or that we limit the processing.
- If we use your information with the support of consent, you have the right to regret and revoke your consent.
- Even in some other cases, you may have the right to have your personal information deleted. If we receive such a request, we will try it in accordance with current legislation. However, we do not have the right to delete what is to be saved in our archives according to the Archives Act.
Personal data is often public documents
As a wholly owned municipal company, Olofström’s Näringsliv is covered by the principle of openness. This means that all documents, including personal data, that are not work material are public documents, and may be disclosed to the person requesting it. In some cases, however, information can be considered confidential and is therefore not disclosed.
You have the right to contact the Data Inspectorate with a complaint if you believe that your personal data has been processed incorrectly. The Data Inspectorate is the supervisory authority regarding the processing of personal data.